Monday, November 6, 2023

November 2023

EFC Committee/Liaison Reports

University Library Committee – November 17, 2023

Prepared by Russ Lenth

  1. Welcome and Introduction of Jade E. Davis, Associate University Librarian for Teaching, Learning, and Research
    New staff member from NYU, then Columbia U in charge of archives
    Been here for 3 weeks
     
  2. University Librarian Update – John Culshaw, University Librarian
    Ctr for Adv – Together Hawkeyes campaign, encourages engagement.
        UL activities include an exhibit featuring Bill Sachter
        $70M goal for UI Libraries. Now at 58.5M, so doing well
    Hawkeye Caucus (biannual event) – after fall break. travel to Wash DC to talk with pols about funding issues, open access, our NIH Nat’l Lib of medicine at Hardin, etc.

  1. Update on Open Access and transformative agreements/Q&A – Sara Scheib, Director, Scholarly Impact Dept
    Open-access (OA) publications don’t require a journal subscription to read, so get wider audience. However, somebody has to pay costs to make this possible.
    Open access agreements: Costs shift from author to institution.
    Types:
    1. Read and publish agreement. Publ costs waived for affiliated authors. Ex: Wiley, Cambridge
    2. Capped OA agreement. UI buys fixed no. of credits. Expensive, hard to manage. Ex: Amer Chem Soc
    3. Subscribe to open. UI pays subscription, flips to OA after a threshold is reached. Ex: Annual Reviews, MIT Press, U Mich Pess
    4. Partnership/membership agreements. Publishers are exclusively OA, we parrner for a fee. Ex: PLOS Biology, PLOS Medicine

Current R&P agreements. Some are UI-only and some are BTAA (big 10 Acad Alliance)
Outcomes (in 2020 - Oct 23): Most are with 3-4 biggies-Wiley, ACS, Cambridge, ACM
    Total savings are $1.6M
    Impacts: 445 publ, 982 citations, 2.2 cit/pub based on Scopus data (but these are early cites)
    Iowa Research Online website lib.uiowa.edu/scholarly-impact
Author impact: Happens automatically for authors. Sara is there to help identify good places to publish with OA.

  1. Fall semester wrap up – Next meeting is February 2024 (date TBD)
    future topics: in-person meetings, library org, special coll, facilities, art museum affil


 

Parking and Transportation Committee Meeting Minutes

For 11/10/2023 - Approved 12/1/23

Via Zoom

Members Present: Alexa Frankel, Emma Gaughan, Paul Hanley, Natalie Kehrli, Victoria Miller Colin Nelson-Pinkston, Debra Trusty, John Wadsworth, Rebecca Wilson

Staff/Others Present:  Warren Boe, Ken Friedhoff, Brian McClatchey, Jeff Rahn, Lori Skoff, Yoko Tsoi, April Wells, Debby Zumbach and Carrie Brus

Members/Staff Absent:     Carol Scott-Conner

 

Meeting began at 3:31pm

Carrie took roll call based on Zoom attendance

Meeting Minutes

  • Carrie sent out minutes for review
  • Any questions or changes?
  • Move to approve as written
  • Moved and seconded

Introductions

  • Committee introductions
  • Yoko Tsoi
    • Budget Officer
    • Oversee financial health
  • Ken Friedhoff
    • Maintenance manager
    • 16 staff
    • Parking Lot and sidewalk maintenance (snow removal)
    • Lot stripe painting
  • Jeff Rahn
    • Manage facilities operations
    • Centers on Parking Dispatch
      • 6 full-time employees
      • 24/7 operation
    • Work closely with maintenance
    • Chargeback billing to departments
  • Brian McClatchey
    • CAMBUS Manager
    • Fixed-route and Bionic service
    • Special services along with event services
    • CAMBUS service from commuter parking lots
    • Service around CAMBUS
    • 165 student employees
  • Lori Skoff
    • Assistant Director of Parking
    • Oversees customer service, field services, events and administrative coordinator
  • Vicki Miller
    • Works at Hillcrest in the dining area
    • First meeting
    • Replacement of Pamella Hughes
  • Debby Zumbach
    • Interim Director of Parking and Transportation
  • Deb Trusty
    • Faculty member in Classics Department
  • April Wells
    • Communications and Marketing
    • Website, print materials, communication needs
  • John Wadsworth
    • Faculty member in Rehabilitation and Mental Health Counseling
  • Student members
    • Alexa Frankel
    • Emma Gaughan
    • Natalie Kehrli

Seniority Time Question

  • This question was brought up since our last meeting
  • Seniority Date
    • Must be 50% or greater full-time status – permanent position
    • Any temporary time does not count
    • Any break of employment makes you start over
    • University start date is your seniority date
    • Some confusion on this one that will be cleaned up in the language included in the Operations Manual
    • When you are a student or a GME fellow
      • Many positions like these don’t count towards that seniority date
      • GME positions are contracted positions since there is a built-in end date

E-scooter policy follow-up

  • Feedback from the group
    • Building Coordinator is asking for additional information
  • Policy draft is pushed out to the next meeting
  • Student feedback received
    • Not a fan of them due to accidents, interactions
    • Many are distracted with earbuds
  • Not necessarily any set expectations
  • Enforcement?
    • Education of the policy
    • Referenced the bicycle operational guidelines
  • Concern about charging batteries and those catching on fire
  • More than students using scooters
  • Taking up space at bike racks
  • Moratorium on third-party vendors still in place (since May 2019)
  • Need feedback from fire marshall
  • Theft is something else to consider similar to that of bicycles
  • Any kind of changes make sense to begin when the academic year begins
  • Any changes would have to go through some additional approvals
  • Have not touched on e-bicycles yet
  • Bring any other ideas to Becky or Debby

Parking Rates/Financials Discussion

  • Parking and Transportation
    • Self-supporting entity
    • Generate our own revenue
    • Permits, Hourly and Violations
    • CAMBUS
      • Support of campus events
    • Capital Improvements
      • Hawkeye Ramp
      • Lot 53, Lot 73 and Lot 48
    • Maintenance of facilities
  • Financial basics
    • Need to provide a ten-year projection to UI administration
    • Must have a debt ratio of at least 120%
    • Have not raised parking rates since FY 2016
  • Request for another west campus parking ramp in the near future
  • IMU Ramp has some needs in the near future
  • Currently at the critical juncture
    • Need to also maintain reserves due to bonds we have
  • Rate proposals are due to the Board of Regents in January
  • Will discuss further at the next meeting
  • Only asking about rate increases for FY 2025
  • Goals for rate increase
    • The why
      • Maintain 120% debt service ratio required for bonds
      • Future capital improvements
      • Cost increases
      • Have to do this now
      • Proximity vs premium
        • Surface Lot A
        • Hawkeye Lot location
      • Past and future
        • Student rate lowered by 50% in 2017
      • Patient ramp, employee use – HR1 demolition
        • Need to get this one under control
  • Debby walks the group through the rate proposal for each permit type
    • Adding new permit type – Commuter B
      • SSB, North Liberty Hospital, Oakdale and Hawkeye
  • Parking Violations
    • Compared to other institutions
      • Specifically to Iowa State
    • Last increase was in FY 2012
  • Debby walks the group through these changes
    • The goal is to change behavior
  • Bring back any questions to the next meeting
  • Any increases would go into effect on August 1, 2024
  • No impact to hourly rates
  • Presentation of information will be key
  • Iowa City Transit going fare free is something to point out
  • Highlighting all the construction that is going on right now might be beneficial

Adjourn

  • Next meeting is on Friday, December 1
  • Motion to adjourn and seconded
  • Meeting ended at 4:45pm